NSW Vouchers - Registration Process

The NSW government is introducing a voucher system, Active Kids, to encourage school age children to participate in sports.  The voucher has a value of $100.  SportsTG is developing the functionality for parents to use these vouchers when registering their children.

At this time, voucher capability is being offered on the FSP platform and will be made available to customers in partnership with the relevant national or state sporting organisations.

1. Who can use a voucher?

The NSW rules around these vouchers are as follows:

  • Available to all children 4.5 - 18 years old
  • Children must be enrolled in school, including home schooling and TAFE
  • Children must live in NSW
  • Sporting organisation accepting the voucher must be in NSW
  • Voucher is valid for the calendar year (1 Jan – 31 Dec)
  • Voucher can only be used once
  • Voucher can only be used for 1 child; each child needs a separate voucher
  • Voucher can be used for registrations and equipment provided and required for competition.
  • Parents must apply for the vouchers and require the voucher number and a pin

What the voucher cannot be used for:

  • Multiple registrations in different organisations
  • More than one child, each child must have their own voucher
  • Items such as jerseys, socks and boots
  • Registrations for an organisation outside of NSW
  • Children who live outside NSW
  • Children not enrolled in school
  • Activities less than 8 weeks and/or not structured
  • School-run competitions

2. How are the vouchers applied?

SportsTG is building the functionality for NSW vouchers to be accepted online when registering children into a sport.  The registration process is not changing.  You can still register multiple children at the same time and use vouchers for all of them.  The only change is adding and validating the voucher before checking out.

Each voucher has a value of $100.  There are several different scenarios possible for using the voucher.

If a registration fee is over $100, then $100 will be deducted from the cost of the registration fee.

If a registration fee is under $100, then the value of the registration fee will be deducted.  The residual amount will not be used.

If there are multiple registrations fees in 1 order for 1 child, such as a state and club registration, the $100 will first be applied to the most expensive registration fee and the remaining, if any, will be applied to the next registration fee.

If the total of 2 or more registrations fees for 1 child is over $100, then the full value of the voucher will be used.

If the total of 2 or more registrations fees for 1 child is under $100, then the value of the registrations will be deducted.  The residual amount will not be used.

3. How do I register using a voucher?

- Login to the registration form for your sport the same way you have done in the past.
- Select how many children you are registering.
- If you have registered the child previously, select the name from the list.
- If this is the first time, select New Member.
- Complete the form with all the mandatory details.
- Select the registration product(s) applicable.
- After you select a product, the voucher screen opens.

Add the voucher number.

Click Validate.  You get a confirmation that the voucher has been validated.

NOTE:  If you don’t validate the voucher, it won’t apply.

Continue to check out as normal.

The checkout page will show the amount you owe.  There will be a note about the voucher discount.

Select a payment option.  Enter the details and click the Pay button.

The invoice emailed to you will show everything purchased.

See the below examples.

Ronald used a voucher to pay part of his $130 registration.

Jane used a voucher to pay for her $30 registration.

Mary used a voucher to pay for her 2 registrations: 1 at $30 and 1 at $65.

Both totals are under $100, therefore, there is nothing to pay.

Lawrence and Jonathan each purchased registrations fees and t-shirts.  The t-shirts are not claimable under the voucher.  Lawrence’s $30 registration was covered completely.  Jonathan’s $130 registration has had the $100 voucher discounted from the price.