Overview

A Registration Form allows you to create, customise and publish a public-facing form for your members to complete as part of their registration to your organisation.

Registration Forms are a key asset and the central point to which you can add products, custom fields, messaging and branding to give your members a best-in-class registration journey.

When done well, setting up a Registration Form through your Passport database can completely transform the way you operate, giving you an automated and user friendly solution for collecting memberships and fees, and developing a database with clean, relevant and valuable data.

Among the many benefits of using Passport's Registration Forms are:

• You can make use of our integrated payment gateway to offer payment methods including Visa, MasterCard, Apply Pay and Google Pay.
• Incoming funds are automatically settled to your nominated bank account on a weekly basis. Click here to learn more.
• You can customise the vast majority of your Registration Forms to make it look like your own, making your brand front and centre and giving your members a strong first impression.
• You can customise the structure of your forms based on a registrant's date of birth, gender, member type, question responses and more, allowing a single form to automatically present the right information to the right people.
• Registration Forms can be used for membership registrations, program registrations and competition registrations for individuals and teams, and can be directed to any level of your hierarchy.
• Form sharing allows higher levels of a hierarchy to create a form template and share it with lower levels of the hierarchy to add their own content and use it as their own unique URL.
• Questions and products can be validated and mandated to ensure you are getting all the information you need from your members, and collecting payment at the point of registration.

Registration Form List

To access your Registration Form List, click Registrations > REGISTRATION FORMS in the left-hand menu

Your Registration Form List will show you a list of any existing Registration Forms that you have created, or that have been shared with you from a higher level (Parent Body Forms), as well as your own forms in a separate tab

Information available on this page includes:

• Registration Form Name: The name of the form as displayed in both your Passport database and on the front-end form for your members to see
• Registration Form Type: Denotes where registrations are being sent, and the type of registrant that would use the form. Click here for more information on Registration Form Types
• Dates: If automatic activation and expiry dates have been applied to the form, they will appear here 

Actions

Your Product List offers a number of actions, including:

1. Page Tooltip: Learn more about how this feature works

2. Form Owner Tabs: Toggle the list between Parent Body Forms (forms created at a higher level of the hierarchy) and your own level's forms

3. Add A New Form button: Create a new form from scratch

4. Search: Search for registration forms by name

5. Status Filter: Filter forms in the list by Active/Inactive status

6. View Form: Opens the front-end registration form link in a new tab

7. Edit Form: Make changes to the registration form

8. More Options: Access some additional options, which may include downloading a QR code, setting the form as your primary form, copying the URL and more

What's Next?

Why not have a go at creating your own form? Get started by selecting the Add New Form button

  Create a Registration Form

If you are part of a hierarchy that does not allow you to create new forms, you can add content to an existing parent body form by following the steps below:

  Edit a Parent Body Form